Draft MINUTES of the ANNUAL GENERAL MEETING of the Edlesborough Parish Council held on Wednesday 19th May 2010 at Edlesborough Memorial Hall
Present
Mr. Cubbage, Mr. Wilkinson, Mrs Prys-Jones, Mr. Brown, Mr. Williams, Mr. Wilson Lin Sargeant (clerk)
Apologies – Mrs. Thompson (due to illness) Mr. Taylor
Non-apologies – Mrs. Ratheram
The Vice-Chairman, Mr Cubbage, welcomed all present to the meeting
Nominations for Chairman
In the absence of the Chairman, Mrs Thompson, whose apologies were accepted by the Council, Vice Chairman Mr. Cubbage asked for nominations for Chairman for 2010/11. Mrs Thompson had been asked if she wished to remain as Chairman and had informed the Clerk that she was willing to stand for a further term of office. It was proposed by Mrs. Prys-Jones, seconded by Mr. Wilkinson and agreed unanimously that Mrs. Thompson be elected Chairman for the coming year.
To elect a Vice-Chairman of the Council
Mr. Wilkinson proposed and seconded by Mr. Brown that Mr. Cubbage be re-elected to act as Vice Chairman. Mr Cubbage indicated his willingness to stand as Vice-Chairman and it was carried that Mr. Cubbage would serve as Vice Chairman for the coming year. Approved by Council.
Minutes of the Annual General Meeting held on 21st May 2009
The Minutes of the previous Annual General Meeting held on 21st May 2009 were approved and signed by the Vice-Chairman
To appoint Committees, sub-committees and officers:
General Purposes Committee
The Vice-Chairman asked for nominations for members
of the GPC. Committee. Members who agreed to stand are: Mr. Wilkinson, Mr. Brown, Mr. Williams, Mrs Prys-Jones. Mrs. Thompson and Mr. Cubbage are ex-officio members. It was agreed by the Parish Council that the Chairman and Vice-Chairman of the General Purpose Committee would be elected at its next meeting to be held on 2nd June 2010.Councillors responsible for Planning issues:
Mr. Wilkinson was prepared to be the Parish Council’s planning representative for the entire Parish
Councillors and representatives responsible for Allotments:
Edlesborough (Cow Lane) Mrs. P. Wilkinson
Edlesborough (The Green) Mr. J. Webster
Dagnall: Mrs. A. Thompson
Northall: Mr. K. Cubbage
Councillors and representatives responsible for Footpaths:
Edlesborough: Following the resignation of Mr. &
Mrs. Thomas it was agreed that members of the EDaN Footpaths,
Cycleways
Footpaths
Team would report any problems to the Clerk.Dagnall: Mr. G. Spencer
Northall: Mr. K. Cubbage
To appoint Officers for the following positions:
Employees Working Party: Mrs Thompson, Mr Cubbage, Mr. Wilkinson and Mr Brown
Bank Mandate: Mrs Thompson, Mrs Prys-Jones, Mrs Sargeant
Council agreed to appoint Mr. Brown as an additional signatory on
the Mandate
Responsible Financial Officer: Mrs Sargeant (Clerk)
Play Equipment weekly inspection:
Edlesborough: Mrs Beverly Sage
Dagnall: Mrs Thompson
Northall: Mr. Cubbage
Additional Keyholder: Mrs Prys-Jones
To confirm financial limits for the following:
Tendering work to remain at £10,000
Parish Clerk to remain at £750 without prior approval of the Council
General Purpose Committee to remain at £1,000 if previously recorded in the approved budget.
Edlesborough Green, Pavilion and Play Equipment Manager to remain at £75 for small non emergency
repairs or improvements and £200 for minor emergencies
Edlesborough Memorial Hall Manager to remain at £75 for small non emergency repairs or improvements
and £200 for minor emergencies
Increases in charges for Memorial Hall Bookings/The Green & Pavilion Users/ Pavilion/Burials/Allotments
Increased charges were agreed at the General Purpose Committee meeting held on 2nd June 2009 and will be confirmed or otherwise at the meeting on 2nd June 2010 prior to obtaining ratification by full Council at
its meeting on 17th June 2010. A short Extra-Ordinary meeting will be held prior to the Parish Council meeting in June to ratify the Increase in charges.To confirm continuation of payment of annual Subscriptions
Subscriptions to CPRE, The Chiltern Society, Aylesbury Vale Sports Council and BALC/SLCC were
agreed.To inspect any deeds and the Assets Register in the custody of the Council
It was confirmed by the Clerk that the Deeds were moved to Barclays Bank, Leighton Buzzard branch in August 2009 following inspection by the Clerk and Mr. Wilkinson.
Annual Review of Memorial Hall Car Park Licence
It was agreed that Edlesborough Autos would continue to have the use of 10 parking spaces in the Memorial Hall Car Park and for vehicles to be removed as and when requested by the Parish Council.
To appoint representatives to outside bodies
It was unanimously resolved to appoint the representatives (who had agreed to be the representatives) for the positions set out below:
|
River Ouzel Drainage Board |
Mr H G Leary |
|
|
Charities: |
Burghope |
Mrs M Shipway |
|
Townsland and Nurses |
Mrs S Parker |
|
|
Luton Airport Issues |
Contact |
Mr J Wilkinson |
|
Great Brickhill, Wing & Ivinghoe Local Area Forum |
Contact |
Mr. J. Wilkinson, Mr. Williams, Mrs. Sargeant as Clerk |
|
Planning Liaison |
Contact |
Mr. J. Wilkinson |
|
St. Mary’s Carnival |
Contact |
Clerk Mrs L Sargeant |
There being no further business the Annual General Meeting closed at 7.50pm
Signed by the Chairman:
Date: