EDaN Steering Group Meeting

DRAFT Minutes of 20th January 2009

  1. Present
    2.

    Alan Williams, Kathy Bovington, Vicky Lee, Jim Wright, Richard Dorrance, Karen Coppen, Mick Yates, Chris Yates, David Gravestock, Malcolm Grant

  2. Apologies
    3.

    Elizabeth Braiden

    David Gravestock was welcomed to the meeting, and invited to join the steering group.

  3. Action items from the last meeting.　

    4. AW has to finish mailing lists. ACTION AW

  4. Terms of reference.

    5. A few further comments were discussed.

    A week for final comments will be given and a final version will be agreed at the next meeting. Richard to circulate the most up to date version and to receive the suggested amendments. ACTION RD/ ALL

    It was agreed that we should publish the draft minutes otherwise it would be over 2 months before any approved minutes could be published. Any amendments will be recorded at the next meeting.

  5. Spending priorities.

    6. Any requests for funding from project action teams (PAT’s) to go to Parish Council via Kathy Bovington. Still early days to know what we will need, but we need to have specific projects in mind when we request funding. ACTION ALL

  6. Interface/Communcations with Parish Council.

    7. Alan urged the project teams to remember that many issues have already been explored and acted on by the Parish Council. Everyone is encouraged to read the minutes on the PC website. ACTION ALL

    We still need to get regular input into Focus, to keep the overall progress of the PATs in ‘the public eye’. ACTION ALL PAT LEADERS

    Jim Wright will circulate details of the PC’s (and other agencies) responsibilities for specific projects, (this information was established at a meeting with the PC in the early part of the Parish Plans’ life).

    PC want as much info as possible about the progress of the PATs. All teams to copy any Focus input to Alan Williams, for him to use for PC, ahead of general publication. ACTION ALL PAT LEADERS

  7. Reports from Project Action Teams.

    8.  

      1. Transportation and Buses – Kathy Bovington

        2. Minutes will be circulated. New members are joining; a grant is available for bus shelters; a transport questionnaire will go in Focus soon: buses are being looked at. Jim will produce a poster asking for more helpers

         

      2. Youth – Vicky Lee

        3. Directory is being worked on – a competition to design cover for directory has been promoted in Focus. Steering group will be asked to judge any entries…. Meet again next week.

        Jim will produce a poster asking for more helpers as the team urgently need Edlesborough representation.

        It was suggested that we try benchmarking with other PC’s. Eg Cheddington have a youth council. ACTION VL

         

      3. Beautification – Chris Yates

        4. Bulb planting took place across the parish. Planters are starting to be put in place, helped by Community Service. They will be planted up when all of them are in place.

        New signs for each village have been chosen, to be placed in a central location, and later on, nicer signs for each entrance to each village will be bought when monies allow.

        Litter – still a problem with the doctors’ surgery. Get PC involved, if all other measures fail.

        Floodlight Edlesborough church – a two page proposal for the PC has been drafted by Alan, as the PAT will want some funding from the PC.

         

      4. Footpaths & Pavements – Alan Williams

        5. 2 meetings, no chair yet. AW may step in.

         

      5. Traffic Management – David Gravestock

        6. 8-10 on committee, 2 meetings have taken place, all villages represented. Aim to meet monthly. Overlap with PC objectives – probably agree to divide up the work. Try to get ‘Speedwatch’ set up - £2k approx. for the camera and training.

         

      6. Cycleways – Richard Dorrance

                    Feb 12th, first meeting to be held at Northall VH – all welcome.

  8. Minutes/notes of PATs on website?

    9. Not necessary – who would read them! Minutes will be available to the PC.

  9. New Projects

    10. Not at the moment.

  10. Funding –

    11. Compiling and Writing project grant applications.

    Alan attended a funding meeting, and has a second course to attend soon. Lots of useful info now available to us, he could feed back to the group if we would like.

  11. Village Carnival and fundraising ideas

    12. Need a fundraising idea to do at the carnival. One proposal from Alan is to have a portrait photographer who will share a percentage of the proceeds. Alan to circulate proposal. ACTION AW

    Ideas please. ACTION ALL

  12. AOB

    13. EDaN Parish Plan – a benchmark for others.

    Alan on behalf of EDaN is being asked by BCA to advise other parishes on how we ran the process, as we have done such a good job. So far we have shared information with Wing, Ivinghoe Aston & Mursley. Jim has made a presentation to Aldbury that was well received. This is a credit to the team for an excellent job in developing our plan.

    Jim offered to be a general help to any of the project teams, as he currently has no particular project to lead.

    Alan said thank you to Malcolm Grant (and Katrina) for all he has contributed as part of the steering group. His knowledge and insights have been very useful to the process. We wish him (them) a long and happy retirement.
  13. Dates of next meetings

17th March 2009 (apols Mick and Christine Yates)

19th May 2009

21st July 2009