Attendance

Elizabeth Braiden, Mick Yates, Kathryn Day, Kathy Bovington, Vicky Lee, Alan Williams, Jim Wright, Karen Coppen, Richard Dorrance (later)

Chris Yates, Malcolm Grant, Richard Evans, Pat Bender.

Action items from previous meetings

Finance – AW still to claim expenses from feedback sessions.

Katrina Grant will mentor the publicity officer.

The mailing list is partly done.

A gazebo was bought for £25 for Dagnall Fete, Richard Evans, Alan Williams and Jim Wright manned the stall. 15 more names were gathered for the project teams.

‘Drafting the plan’ meetings have been happening weekly since last meeting – Jim has circulated the first draft which is already superceded.

Both the Memorial Hall and Dagnall Church Hall can be used free of charge if not in use by any other hirer/user.

Review of funding meeting with Parish Council

The Parish Council are keen that we have enough funding to produce a decent quality of plan and get it copied to anyone who needs it. So we should have £1500 approx. available to print and produce the finished plan. The Parish Council have earmarked money for as yet unspecified projects related to the parish plan.

Review draft Action Team brief

Alan went through a proposed action team brief. A few amendments were agreed which AW will action and then re-circulate. ACTION AW

Update on Draft Parish Plan

JW outlined a ‘page plan outline’ to suggest the finished length of the parish plan document. It had been proposed that the project area pages be printed on pale yellow paper, but this will inhibit the reproduction of images, so possibly use a coloured strip at the side of the page with the recommendations written in it. Jim has produced the draft in landscape format, with 2 columns. At 42 pages it is still too long. Further editing will reduce it a little, and also look at the font sizes used in the appendices.

Dagnall team will revise the Dagnall pages, Richard to check Northall sections. Elizabeth will précis the cycleways info. All to send amendments to JW asap – by the end of Friday, ideally. ACTION ALL

Overall Jim has done a really good job of pulling the work of the writing group into one draft document. Richard and Jim will agree the style of the overall document, helped by Vicky – to do early next week. ACTION RD/JW/VL

Review of draft project content

Need to produce a grid for the action, responsibilities, timescales etc.

ACTION AW/JW

Revised Steering Group & Action Team Terms of Reference

Alan asked for comments on his draft for the proposed terms of reference – in order that we are properly constituted. ACTION ALL

How do we go separate from the Parish council without falling foul of funding rules, eg paying VAT. AW to check with BCA. ACTION AW

Timetable for publishing the Plan

We must try to get a draft to the Parish Council asap, so we can meet them in June to discuss the parish plan. All amendments must be done by 21^st May so that Jim can send out the ‘final’ version. At the moment the document is in MS Word – if it needs to be reformatted into a professional publishing package then it must be with Richard by 2^nd June to guarantee it is finished by 15^th June ACTION JW/ALL

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Action Plan for the Carnival

Discuss at the next meeting - for next agenda ACTION AW/VL

Any Other Business.

Distribution, printing proposals for next meeting’s agenda ACTION AW/VL

Next meeting

17^th June, 7.45pm in the Memorial Hall. ACTION ALL