Present
Alan Williams, Kathy Bovington, Elizabeth Braiden, Kathryn Day, Jim Wright, Pat Bender, Karen Coppen, Christine and Mick Yates, Richard Dorrance, Steve Thurgood.
Apologies
Malcolm Grant, Vicky Lee, Robert Tigg, Richard Evans, Adrian Bush, Tim Sanders, Ceri Davis, Tony Denson.
Matters arising from previous meeting
1. Alan confirmed the total questionnaires completed returns at 743. Those returned late will have comments added, but not included in the numbers.
2. Finance: Kathy has written to the Carnival Committee and printers.
3. Data entry is complete. Thanks to Elizabeth and Judy Curd (Ashridge).
4. Alan has coded comment sheets. Code 36 = reduce speed and calm traffic; code 69 = more footpaths, bridleways and cycle ways; code 89 = other, to be reclassified.
5. Typing of remaining comments to be done.
6. Thanks to all for advising emails and completing meeting grid.
7. Prize winner: Mrs Little, Main Road South, Dagnall – vouchers distributed.
8. Karen has produced a piece for Focus, Feb 08.
1. Review of summary data from questionnaire
Thanks to Elizabeth for speedy completion of data entry. Work still needs to be done on questions 26-36, 41 and 43. The latter in particular threw up a need for information on single person households and the number of pre-school children in the Parish. Elizabeth to work on this. ACTION ELIZABETH
As we are one Parish with village subsets, the information gathered would be better reproduced in tabular form. The village subsets can then be looked at more closely to know how they voted on the same questions, what the differences are etc. Overall the picture is one of satisfaction with the Parish, and certainly householders’ messages are clear and powerful, with some interesting results so far.
2. Agree sub-group and objectives for preparation and presentation of data to Parish Council
Sub-group consists of Richard, Elizabeth, Alan and Jim who will meet to set objectives etc. This is obligatory as the Parish Council is sponsoring the Project, as a body corporate they have to take on board the issues and then devolve powers to the Steering Group for action.
It was felt that once the analyses of questions 26-36, 43 and 41 has been done, the results will be put into rank order of importance. ACTION SUB-GROUP
This will then be presented to the Parish Council precept meeting on 20th December (ACTION ALAN)and subsequently published in Focus, Feb 08. ACTION KAREN
3. Agree timeframe/dates to offer the PC for a presentation meeting
Second half of January 08. Up to sub-group to meet to organise. ACTION ALAN
4. Discuss and agree the feedback methods/timeframe to the residents
A Parish flyer needs to be produced inviting all householders to come along to a detailed presentation in each village hall. These will take place over 1 evening, 1 afternoon and 1 weekend (dates tba). The latter to be arranged between the people involved with setting up the initial open days. The same format of presentation will be used – boards from BCA, Schools, Church etc with new information – and Jim will produce a PowerPoint presentation to go along with this. There will be audience participation in that they will form small focus groups led by a facilitator using bullet point headings, similar to the open days. Timescale: 10-20 March 08.
5. Establish sub-group and objectives for planning and organising the feedback to residents
It was decided and agreed not to form another sub-group for this. The actions will be agreed and managed by the Steering Group.
Jim will produce PowerPoint presentation; same boards from same providers to be used; same people from initial open days to arrange.
6. Review proposed agenda items for next meeting
Presentation to Parish Council- 20th December, completed by 15 Jan 08. Presentation Sub-group
Establish criteria for determining priorities for action – bullet points. ALL
Review plans made for feedback to residents - ongoing. Feedback Planning Sub-group
Agree any other stakeholders to share data with – Parish Council, BCA, Police .. ALL
7. AOB
Comments Typing – completed forms returned to Elizabeth (who passed them to Kathy for safekeeping), distribution of remainder to volunteers.
Comments analysis – Jim to produce as an appendix item.
Meeting closed 9.35 pm.
Next full meeting of Steering Group is Tuesday 15th January at Dagnall Church Hall