1 Attendance
Karen Coppen, Vicky Lee, Jim Wright, Elizabeth Braiden, Kathy Bovington, Chris Yates, Mick Yates, Malcolm Grant, Richard Dorrance
2 Apologies
Alan Williams, Kathryn Day
3 Action Items from last meeting
Mailing lists still need final verification. ACTION AW
4 Terms of reference
Some amendments were proposed and discussed at length. Further discussion is needed to finalise the amended wording. Richard, Elizabeth and Malcolm will propose changes to circulate to the rest of the group for agreement. ACTION RD/EB/MG
Chris to use the draft terms of reference for grant applications for the time being. ACTION CY
5 Bank account
Information from Laurie Johnson at BCA suggests that a separate bank account will not necessarily be the most sensible course of action for us at the moment. It was agreed not to open one, although this decision may be reviewed at a later date. Hopefully anyone giving the project groups money will not object to paying it to us via the Parish Council.
6 Priorities for spending parish Council money
(assuming we get a further allocation of £5000). Plus priorities for the spending of the remaining money from this year's allocation approx £1250. The year is April to March financial year and not calendar year.Money can be carried forward. Kathy will talk to Lyn Sargeant about how to get monies released from the PC, ie. in terms of obtaining enough quotes (3) and relevant paperwork etc. All requests to go to Lyn via Kathy. ACTION KB
We need to be more specific in our funding request to the PC for next year, ie if we ask for £5000, what will it be earmarked for. ACTION ALL
Suggestions so far include:
- £500 for keeping community up to date with progress of the Parish Plan, whatever form that may take In addition approx £200 will be needed for general admin. costs ie. Donation towards electric for halls, general stationery costs.
-Perhaps about £500 targeted for each project group. Each group needs to come up with some idea of what they may want to spend on. Let all the groups know about this. Groups need to report back to chairman as soon as possible in order that this can be discussed at Dec. PC meeting. ACTION ALL
7 R
eports from Action Groups.1
. Transportation (Kathy)At second meeting, still no Northall representative, but do have a minute taker now. Travel survey via BCA is being adapted to use. In addition 2 people have come forward following article in Focus. Minutes will be circulated to the Steering group. ACTION KB
2.
Youth (Vicky)The group is researching information for a directory of what there is now – to go out with Feb issue of Focus, hopefully in a more long lasting format, need to put online too. We have identified a charity which has given us a ‘how to’ guide for setting up a youth club, and we will look at a youth shelter. Next meeting next week. Minutes will be circulated to the group. ACTION VL
3.
Beautification (Chris)Approx 5000 daffodil bulbs have been planted in Edlesborough. Another 500 for Dagnall, and 500 to Northall. Well done on a quick start.
Lighting of Edlesborough Church- still trying to get funding. PC wish to include the war memorial.
Planters are moving forward - £275 sponsorship from Ben Wright, hopefully more to come!
£1000 has been awarded from Community Chest.
Village signs cost about £600 each, - so lots of ways to spend the proposed budget via the PC!! ACTION CY
4.
Footpaths & PavementsNo report – although a meeting has taken place
5.
Traffic Management/Speed (Alan)First Meeting held, and minutes being done. David Gravestock to be leader.
6.
CyclewaysFirst meeting will happen before Christmas ACTION RD/KC
Two groups, as two water boards, but with liaison between them. Some work is starting.
8 D
ates for meetings to July next year.Tues 20th Jan 09 (will be Malcolm’s last meeting)
Tues 17th March 09
Tues 19th May 09
Tues 21st July 09
9 AOB
Village Design Statement – JW reports that this is unlikely to be a priority KC suggested that it could be a good time to look at the VDS once/if the ‘housing’ project group got going.