Alan Williams, Karen Coppen, Jim Wright, Chris Yates, Richard Dorrance, Kathy Bovington, David Gravestock

Apologies

Elizabeth Braiden, Mick Yates, Vicky Lee.

The minutes of the last meeting were signed as an accurate record.

The agenda items were taken in reverse order to ensure that critical items received sufficient attention. The items on the draft minutes are listed in the original agenda order.

3 Action items from last meeting not covered in items below.

Alan Williams will do a training session on fundraising at a time to be arranged. Action AW (open)

Alan Williams has been researching possible funding sources related to landfill tax. He will share the requirements for Cemex funding. Action AW(open)

Jim will follow up with proposed candidate to take the role of Treasurer. Action JW

Kathy reviewed the information to date. The question of what funds the Parish Council had earmarked for EDaN projects was raised. Alan will share with the Steering Group after this week’s PC meeting. Action AW (completed)

Approval for the expenditures below will be sought from EPC at the meeting on Thursday. Action AW (update note - EPC approved all requests)

5.1 -Village Beautification.

5.1.1Firewalk night

All going ahead, on 7^th November 2009. A request for funds (£500 approx) was discussed and clarified. It was suggested and agreed that to help predict the amount of food required tickets would be sold for the food in advance. Action CY

Cool boxes/bags will be needed to contain the food. Team members to loan their boxes where possible. Action Steering Team members to liaise with Sue Waldron

Alan to check the public liability insurance with EPC. Action AW

5.1.2 Church Lighting

We were shocked to find that the CCT intended to charge us approx £360 for the visit of the surveyor. No mention of this was made at the meeting with CCT. Alan and Christine will meet with CCT to ensure that all future activities are clearly identified and costed. This has strained our relationship with CCT and we need to get it back on an even keel. We need to be sure that, provided we get the necessary approvals, they will support us. Action CY/AW

Christine has shared the views of the bat people and they have been helpful in advising us of what would meet their requirements to protect the bats.

5.1.3 Planters

Approx £150 will be needed for spring bulbs to put in the planters.

We are not getting support from Bucks CC to beautify the Dagnall roundabout. Christine and Alan will follow up. Action CY/AW

5.2-Transportation

A questionnaire will be included in the November edition of Focus to provide additional information to the team and support their requests to the bus operators. Funds will be needed ( approx £50) for printing. Action KB

5.3 -Youth.

Nothing to report since the last meeting

5.4-Traffic Management

Speedwatch has been deployed primarily in Northall. Now that the summer holidays are out of the way activities will begin in all villages. Action DG.

Alan suggested that the team should ask for volunteers outside of the team if needed to ensure full use of the equipment.

5.5-Cycleways and Footpaths

We have agreed to transfer the footpaths project and combine it with Cycleways as the two will need to co-exist in some places in the future. Meeting to be arranged to progress the issues. Action RD

5.6-Footpaths and Pavements

Alan will re-launch the pavements team in the near future. Action AW

5.7 Drainage

Nothing to report at present.

5.8 Postcode

We agreed to support Elizabeth’s proposal to survey the Edlesborough residents that have Eaton Bray in their addresses. Approx £25 will be needed for questionnaires. Action EB

6 Feedback re Constitution.

Kevin Cubbage on behalf of the Parish Council has submitted a proposal that was shared with the Steering Group prior to this meeting. We agreed with the proposal with the exception of the deletion of the role of Treasurer. Alan will work with Kevin to finalise this. Action AW

7 Future meetings

A list of potential meeting dates has been circulated. Feedback from the team suggested that a six-weekly cycle would be preferable. The revised dates are as follows

Tues 20^th Oct

Thurs 10^th Dec

Tues 19^th Jan

Tues 2^nd March

Tues 13^th April

Thurs 27^th May

Tues 6^th July

Venues to be advised

8 Newsletter

Jim and Elizabeth have agreed a proposal that Jim presented to the meeting. The proposal for an 8 page A5 booklet type in full colour was agreed.

Jim suggested that it might be possible for the Focus team to include it in their deliveries. Kathy offered to give up her booking for the Transportation insert if it would help. Kathy will talk with John Plater. Action KB (great news, John has agreed to include the booklet and the Transportation questionnaire can be included if we insert it into the booklet first.)

Timings agreed

Team leaders to confirm their outlne content with Jim by 21^st Sept

Team leaders to agre their final content with Jim by 12^th October at the very latest.

Jim will get the final version to the printers by 14^th October.

The booklets to be printed by 21^st October ready to insert in Focus.

The questionnaire will need to be ready by 21^st October to insert into the booklet.

9 AGM proposal

It was agreed to defer this item at this meeting and plan for it to be held early in 2001.

10 Action Plan update

Alan will circulate his perspective and will schedule a discussion at a future meeting. Action AW

11 AOB

None

Meeting closed at 9.40