Dagnall Sub Committee meeting
Monday 23rd April 2007
2, Vale Cottages, Dagnall 7.30pm
Present
Richard Cutler, Karen Coppen, Vicky Lee, Kathryn Day, Kathy Bovington
1) Confirmation of Dagnall open day
i) Dates/times/venue – Village Hall (has been booked)
Saturday 19th May, 10.00 – 2.00pm (open)
Tuesday 22nd May 7.30 – 9.30 pm (open)
ii) Personnel on sub committee who are available to attend
KC- both, KD - Sat only, RC tbc, KB - both, VL - both. Will need set up /clear up time as well. ACTION ALL
2) Tool kit from BCA
KC has the pack from BCA, but has not looked at it in detail yet. The relevant parts re; open day will be copied to this group, and main pack will be taken to the full steering group meeting on Thursday 26/4/07. ACTION KC
BCA display boards are booked, KB will try and find out if any things(eg info about What a Parish Plan is) are done generically and get what she can. ACTION KB
Many aspects will be confirmed following Thursday’s main meeting.
3) Pre-Publicity
i) Posters – Adrian Bush should be designing, generic for all villages.
Will need to be laminated, A4 probably the most practical size. About 12 -15 will be needed for Dagnall.
ii) Invitations – need to be generic, and ask if they want a road show. Targetted at
eg, village hall hirers, church, gardeners club, poss DU5’s, Over 60’s, Dagnall storage, walking group (via Jenny & Richard Foale), Alan Munn (livery), football team. Stuart Hutchinson, Lumleys, Jan Robinsons, Colin Tennant, will all be dealt with via Focus/flier. KC to ask LC, to ask each hall hirer to do info about their organization/club, to be included in the displays, and to be ready by 10th May.
KD will produce invite based on the flier(see below). ACTION KC/KD
iii) Focus info – a flier will be coming out with Focus (James Wright is designing)
Need to say children and young people welcome
4) Displays
i) History of village
Geoff Spencer is happy to put together something for us. ACTION KB
ii) Other materials/content
Four subject headings, Environment(eg tidy tip, built/ natural, affordable housing, cycle/ paths) etc, see previously circulated lists.
RC will find sources to find the info from under all four headings., incl Social & Community, Economy, Transport.
Need to put details of each society up, and get them to prepare their info.(see above)
We need PCSO to attend sessions if possible - her knowledge is valuable .
ACTION ALL
iii) Responder space
Post it notes – ask to give a positive and a negative response. Possibly also a separate space for ‘no 1 issue’ feedback. Space on each of the relevant display panels.
5) Domestic details
i) Refreshments
Tea and coffee, squash etc and biscuits, cakes if anyone has time. Discuss Thursday.
ii) Equipment
Need to borrow display panels from school and church, VL & KB to ask. RC to find the flip chart easel at Village Hall. ACTION VL/KB/RC
Produce a video of the village, views etc. KD will ask Alan Kirtley, or KB will have a go. VL to ask Sunday school to lend us their video/television, if we get the video done. ACTION KD/KB
iii) Stationery
Pens, paper, marker pens, drawing pins, Velcro tape etc, post-it notes. Laminating pouches, Vicky can get some A4 and A3 paper. Discuss Thursday
iv) Children’s corner
Ask playgroup to help provide toys/activities and a person to staff it. VL will ask Ann Tobin at playgroup, and ask Sunday school for their help too. ACTION VL
6) Photography competition
i) Publicity – will go out from Dagnall school this week, and must be included with the invitation to the clubs etc. ACTION KC/KD
ii) Drop off points for entries, School, Munns shop – KD will do collection boxes for both points. ACTION KD
7) Finance
Nothing to report at this stage. KB still trying to get info from BCA.
8) Any other business
None
9) Date of next meeting
Agree after Thursday